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Privacy Policy

Privacy Policy

Last updated: [05/01/2026]

Metal Oak (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website or provide your information to us, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. Who We Are

Website name: Metal Oak
Purpose of the website: To allow individuals and organisations to submit their email address so we can contact them regarding engineering efficiencies, employee wellbeing, and environmental improvements.

Data Controller: Metal Oak
Contact email: hello@metaloak.co.uk

2. What Information We Collect

We collect only minimal personal data necessary for our purposes.

Personal Data Collected

  • Email address

Automatically Collected Data

Our website may also collect limited technical information, such as:

  • IP address

  • Browser type

  • Basic usage data

This information is used only for website functionality, security, and performance monitoring.

3. How We Collect Your Data

We collect your data when:

  • You voluntarily submit your email address through the website form

  • You contact us directly via email

  • Limited data is collected automatically through cookies or similar technologies

4. Why We Collect Your Data (Lawful Basis)

Under UK GDPR, we must have a lawful basis for processing your data. Our lawful bases are:

Legitimate Interests

To contact you regarding:

  • Engineering efficiencies

  • Employee wellbeing

  • Environmental opportunities

We ensure that our interests do not override your fundamental rights and freedoms.

Consent

Where required, you provide consent by submitting your email address and can withdraw this consent at any time.

5. How We Use Your Data

We use your email address to:

  • Respond to your enquiry

  • Contact you about relevant services and opportunities related to Metal Oak

  • Maintain a record of business communications

We do not use your data for automated decision-making or profiling.

6. Sharing Your Data

We do not sell, rent, or trade your personal data.

Your data may be shared only with:

  • Trusted service providers (e.g. website hosting or email services), strictly for business operations

  • Legal or regulatory authorities, where required by law

All third parties are required to keep your data secure and process it in accordance with UK GDPR.

7. Data Retention

We retain your email address only for as long as necessary to:

  • Fulfil the purpose for which it was collected

  • Maintain legitimate business communications

  • Meet legal or regulatory requirements

You may request deletion of your data at any time.

8. Your Data Protection Rights (UK GDPR)

You have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure of your data

  • Object to or restrict processing

  • Withdraw consent at any time

  • Request data portability

To exercise any of these rights, please contact us at [Insert contact email].

If you are unhappy with how we handle your data, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk

9. Cookies

Our website may use essential cookies to ensure it functions correctly. We do not use cookies for advertising or extensive tracking.

You can control cookies through your browser settings.

10. Data Security

We take appropriate technical and organisational measures to protect your personal data against:

  • Unauthorised access

  • Loss or misuse

  • Alteration or disclosure

While we take security seriously, no internet transmission is completely secure.

11. Children’s Data

Our website is not intended for children under the age of 13, and we do not knowingly collect personal data from children.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Metal Oak
Email: hello@metaloak.co.uk

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